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Articles of the Association |
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1.
Name and Residence of the Association |
Ken Whyld Association (KWA) - (for the Bibliography of Chess)
The association is currently located at Boechout, Belgium, as an unregistered
association.
(Postal address: Binnensteenweg 240, B-2530 Boechout, Belgium, c/o Guy
Van Habberney)
2.
Aims of the Association |
Preamble:
The KWA is a non-commercial organization - all contributions
/ expenses of the board members and the members are made voluntarily
and free of charge to the KWA.
The activities of the Association will be:
1)
In the short term strengthening contacts
and co-operation between collectors
of chess literature and researchers and institutions
dealing in chess literature and chess history.
2)
In the long term compiling a database
of a universal bibliography of chess literature
starting with the electronic recording of catalogued lists and data-stocks.
These datasets will be managed (and continuously improved) by the members
of the KWA.
3)
Supporting of publications dealing with chess
history or chess bibliography, and support for re-editions
and reprints of relevant books or papers about the
same topics.
4)
Consulting / Supporting of public collections
and libraries to maintain and increase their stocks of
chess literature.
3.
Finances |
The association is financed by the annual membership fee, donations
and sponsors.
The finances will be managed by the treasurer on behalf
of the board.
Two cash auditors are elected annually to check the use
of expenses and finances.
These auditors will not be members of the board.
Some services (like regular web site maintenance / costs
for database administration / net access) are paid by
the association.
A certain amount of money will be spent on projects / postage
costs / hardware / software.
An annual fee (for the calendar year) will be charged
from the date of joining the Association. The annual membership fee is
to be paid within the first quarter of the calendar year.
Payment conditions are determined by the board, especially by
the treasurer - at minimum costs for the members and the Association.
4.
Liquidation of the Association |
The association can be liquidated by a decision of a general meeting.
The board has to liquidate the Association - each member will get a copy
of the database content (in a readable form) on CD-ROM(s) at the time
of liquidation.
The funds of the Association at the time of liquidation will be given
to a chess organization dealing with the history of the game or to a public
institution dealing in chess literature.
5.
Membership |
Requests to join the Association are to be made in writing and have
to be confirmed by the board.
Membership ends by a written notice to quit at the end of the calendar
year.
Suspension by the board (which must be unanimous) may end membership in
the event of unreasonable behaviour by a member or membership will lapse
through a failure to pay the membership fee within the stipulated time
(see Section 3, Finances).
6.
Rights of Members |
Informations about the Association will be distributed by email with
corresponding links to the web site.
Participation and voting in the annual member meeting (and attending board
meetings).
Candidacy for the board and expert groups.
Discounts on reprints and other publications initiated by the KWA.
Free access to the bibliographic database.
7.
Duties of the Members |
Payment of the annual membership fee. The amont of the fee (in Euro
or in a comparable currency) will be fixed at each general meeting for
the next year.
Support of the main objectives of the Association (this could be a regular
contribution to the bibliographic database or participating in an expert
group).
Behaving according to rules of fair business in trades / exchanges between
the members.
8.
Frequency of Member Meetings |
There is an annual member meeting to be organized by the board.
The costs of the meeting (e.g. rent for the meeting hall, some catering
during the meeting) will be covered by the Association and / or by sponsors.
All other costs are covered by the participants.
There may be additional regional meetings organized by the country's representatives.
9.
(Functional) Board of the Association |
The (functional) board has 3 members, elected by the general meeting for a period of three years.
Chairman
Deputy Chairman
Treasurer
The next voting will be in 2013.
Duties of the (Functional) Board
The board is running all businesses of the association in full responsibility.
Decisions on board level are decided with simple majority.
Each decision has to be reported to the members as soon as possible by
email reporting and via the web site.
Board Meetings
There are several board meetings (at least three) a year.
These meetings are organized by the chairman or another member of the
board named by the chairman.
The board meeting should be attended by at least two members of the (functional)
board and two members of the extended board.
There is no refund to the board of any costs caused by attending the meetings.
10.
Other Functions of the Association |
Several Country's representatives are named by the
board to coordinate the activities in their homeland - especially in their
mother-tongue.
These representatives of the most important countries or groups of countries
(as North America or Scandinavia) are co-opted, non-voting members
of the board.
Further Expert groups may be defined by the board to
deal with special projects like the database or the publications of the
Ken Whyld Association.
The head of an expert group is a co-opted, non-voting
member of the board.
The board will name experts for special functions as webmaster
or as
database administrator.
These functions may be paid for their regular services by the association
- an annual expense is defined by the board.
Services on demand have to be decided by the board.
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